Visa requirements & letter of invitation

General information

A valid travel document is required to travel to The Netherlands to attend the EPSC2026.

If you are a citizen of the European Union, Switzerland, Norway, Iceland, and Liechtenstein: all you need is your Identification Card, or a valid passport.

Citizens of other countries should check the respective website if a visa needs to be requested.

In case that a visa is required for travelling to The Netherlands, you must request a visa at the Dutch embassy or consulate-general of your country of residence. To obtain a visa, you must present a valid passport.

The Dutch authorities may ask documents showing where you will stay, confirmation of an organized tour, return air tickets, tourist circuit, or a personal invitation letter. You may also be asked to show proof of having enough financial resources to support yourself during your stay in The Netherlands. Since conditions may vary, we recommend contacting your local Dutch Consulate or Embassy for more information on these requirements.

Letter of invitation

Participants that require an official invitation letter in order to obtain a visa, to raise travel funds or for administrative purposes should apply for this invitation via the EPSC2026 conference registration form by at least 8 weeks prior to the meeting at the very latest.

It should be understood, however, that such an invitation is not a commitment on the part of the organizers to provide financial support. The deadline for requesting a letter of invitation is 1 August 2026.

Authors of submitted abstracts may also request an invitation letter separately via the designated online form below. Requests received later than this date may not be processed by the embassies.

It should be understood that the organizers can only issue an invitation which includes the period of the conference plus the Fridays and Sundays directly before and after the conference, respectively.

A letter of invitation can only be provided by the organizer of the event (Copernicus Meetings) by email as a PDF attachment, and only to registered participants. Letters for other persons, e.g., family members, cannot be issued.

The provided name and address must exactly match that on your passport. The organizers will not send invitation letters to embassies, neither by fax/email nor by separate post. The applicants are responsible to take care of their own visa application and need to directly contact the respective embassy. Please consider that the invitation letter is a standard letter which will not be modified individually. You are responsible for contacting the relevant Dutch Embassy or Consulate and for finding out what kind of visa you require. Please allow sufficient time for your letter to be processed and the local Embassy to process your visa.